Job Description

Job Posting: Full-Time Real Estate Assistant at Clear Sail Realty

Location: Austin, TX

Job Type: Full-Time

Salary: $48,000 /year (base) + performance bonuses ($15,000-$20,000)

Posted: March 08, 2025

Application Deadline: March 31, 2025

About Clear Sail Realty

Welcome aboard Clear Sail Realty, where we’re redefining real estate—one home, one client, one big savings at a time. Founded in 2023 by Charlie Pitkin, a top 1% agent nationwide with nearly two decades of expertise, we’ve flipped the script on traditional real estate. Our innovative model has sold 129 homes and saved clients $238,956 in commissions as of March 2025, making the journey to your destined home smoother, smarter, and more affordable.

At Clear Sail Realty, our story is rooted in faith—a belief that real estate is about more than transactions; it’s about helping people with integrity as our guide. Our purpose is clear: "We’re committed to excellence with faith at the center, thankful for every chance to navigate our clients to their destined home." Whether it’s a first-time buyer, a seller, or an investor, we prioritize your timeline, equity, and savings with tailored solutions for new construction, seamless transitions, or lease escapes.

Our Values:

• Integrity : Honesty and transparency are our true north, building trust with every client and community bond.
• Excellence : We refine our skills to exceed expectations in client service and market expertise.
• Gratitude : We cherish every opportunity to serve and support your journey.
• Service : We navigate with care and reliability to deliver exceptional experiences.
• Faith : Our vision goes beyond profit, focusing on your needs as our guiding star.

Ready to join a team that’s reimagining real estate in Austin and beyond? Contact us at (512) 333-0990 or crew@clearsailrealty.com to chart the path together!

Job Overview

We’re seeking a detail-oriented, proactive Real Estate Assistant to join our team full-time. You’ll be the backbone of our transactions, coordinating schedules, managing communications, and ensuring every client’s journey is exceptional. Whether unlicensed or licensed, you’ll support our agents in delivering the value and flexibility our clients rave about.

Key Responsibilities

Communication

• Act as the hub for deadlines and updates, liaising with clients, escrow officers, lenders, and agents.
• Track and record contract deadlines, keeping all parties informed and ready for closing.
• Follow up post-showings with feedback and next steps for clients and agents.
• Establish regular communication schedules and maintain meticulous records.

Database Management

• Keep accurate transaction timelines, listing changes, and contact records in our CRM (e.g., Copper).
• Ensure all contact and opportunity fields are complete and current.
• Add key dates and numbers to shared calendars for team alignment.

Documentation and Legal

• Assist sellers with disclosures, draft contracts/counteroffers, and manage amendments/addendums.
• Collect signatures, submit documents, and ensure compliance with legal and brokerage standards.
• Review contracts, disclosures, title reports, and closing statements for accuracy.

Scheduling and Coordination

• Schedule showings, inspections, appraisals, and final walkthroughs.
• Coordinate closings with lenders, title companies, and escrow officers.
• Arrange sign/lockbox delivery and pick-up; confirm financing and title clearance.
• Add critical dates (e.g., option periods, financing deadlines) to the agent’s calendar.

Listings

• Gather property details from sellers and title companies; order professional photography.
• Upload listings to MLS and platforms, craft engaging descriptions, and manage virtual tours, and manage marketing materials like flyers.
• Update MLS statuses (e.g., Active Under Contract)
• Maintain listing while on the market, i.e. Open House Scheduling, repairs, schedule maintenance.

Client Relations

• Track client milestones (birthdays, anniversaries) and coordinate closing gifts or events.
• Follow up with clients at 1 month, 3 months, and 1 year post-closing to ensure satisfaction.

Inspections & Market Monitoring

• Ensure property access for inspections, file documents, and coordinate repairs/credits.
• Monitor market trends for price adjustments and share showing feedback.

Compliance and Final Steps

• Verify option/earnest money receipt within 3 days and confirm Clear to Close with lenders.
• Review and submit compliance documents; coordinate disbursement authorization with title.
• Ensure condo addendums, ECAD audits, or required forms (e.g., Lead-Based Paint) are filed.

Qualifications

• 10+ years of real estate administrative experience.
• Proficiency with Google Workplace, CRMs (e.g., Copper), and MLS systems.
• Texas Real Estate License
• Knowledge of Austin’s real estate market.

Summary of the Ideal Candidate

In the bustling world of real estate sales, our ideal assistant is the steady heartbeat of Clear Sail's operation. With a core steadiness, you’re the calm amidst the storm—unfazed by tight deadlines or last-minute curveballs, ensuring appointments are scheduled, paperwork is filed, and follow-ups happen like clockwork. Clients and colleagues rely on your dependable, reassuring presence; you’re the one who always knows where the keys are or when the next open house is set.

Your natural attention to detail drives meticulous attention to detail—triple-checking contracts, catching missing signatures, and keeping our CRM pristine. You deliver quality without being asked twice, quietly ensuring every “i” is dotted while Charlie closes fast and dazzles clients. With a confidence in yourself, you’ve got the drive to keep up with Charlie’s high-energy pace, proactively chasing vendors or flagging issues with quiet confidence. Rounding it out, your personality adds just enough warmth to mesh with the team and client's diversity—offering a friendly smile to a buyer or drafting a thoughtful follow-up email—without stealing the spotlight.

Picture a hectic Friday: Charlie’s negotiating, other agents are hosting a client lunch, and a listing needs to go live by 5 PM. You’re calmly uploading photos, verifying details, and confirming the sign installer—all while tracking timelines and prepping talking points. You don’t crave glory; you thrive on making the team shine, turning chaos into closings with reliability, precision, and just enough initiative to keep Charlie and his team of agents at the top of their game.

Compensation & Benefits

• Base Salary : $40,000–$55,000/year, based on experience and licensing status.
• Bonuses : Up to $15,000–$20,000/year in performance incentives (e.g., transaction bonuses).
• Benefits :
• Health, dental, and vision insurance allowance
• 21 days PTO (vacation + sick leave).
• Free real estate training and license reimbursement.
• Flexible hybrid schedule (in-office + remote options).
• Mileage reimbursement for work-related travel.
• Company Profit Share

Why Join Clear Sail Realty?

• Be part of a faith-driven team saving clients thousands while delivering excellence in Austin’s booming market.
• Grow your skills with hands-on experience and a clear path for career advancement.
• Join a mission where gratitude and service make every transaction meaningful.

How to Apply

Submit your resume and a brief cover letter to crew@clearsailrealty.com with “Real Estate Assistant Application” in the subject line. Tell us why you’re excited to join Clear Sail Realty! Applications close March 31, 2025.

Job Type: Full-time

Pay: $16.21 - $17.97 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in Dripping Springs, TX 78620

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