Job Description

EXCITED TO GROW YOUR CAREER? WE’RE GLAD YOU’RE HERE!

The Meeting Planner I serves as the primary liaison and main point of contact for assigned meetings and events. This role is responsible for managing all aspects of event planning and execution—from post-contract through final billing—ensuring alignment with client goals and delivering exceptional service at every stage. The Meeting Planner I collaborates closely with clients to understand their objectives, implement strategic solutions, and flawlessly execute logistics to create impactful, results-driven experiences.

50% - PROCESS MANAGEMENT:

• Utilizes business program/event management system to manage project from contract turn-over meeting to final bill completion.

• Communicates between suppliers and clients.

• Coordinates site inspections as needed.

• Coordinates all details and produces a program/event itinerary/working agenda that outlines all specifics and requirements.

• Works with accounting to complete final bill, reviews final billing prior to final invoicing to client.

• Maintains accurate records, system input, and complete file management as outlined in applicable policies and procedures.

• Works on special projects as assigned.

30% - RELATIONSHIP MANAGEMENT:

• Day to day client contact and works closely with client to ensure objectives are executed.

• Maintains proactive, positive, open line of communication with client to ensure understanding of expectations and client satisfaction.

• Conducts regularly scheduled status meetings with client and stakeholders from pre-launch through program/event operation.

20% - FINANCIAL MANAGEMENT:

• Responsible for capturing and updating business management systems with accurate financial information as needed.

• Manages overall program budget, reviews and audits all program related billing for accuracy.

• Tracks and reports expenses to clients and communicates changes to them on a consistent basis. May initiate and reconcile supplier payments.

Qualifications

• Bachelor's degree or equivalent experience required.

• 1-3 years of experience in event or meeting management including budget maintenance desired.

• Cvent experience is preferred.

• Destination knowledge and/or prior experience with hotel sales is a plus.

• Prior experience in developing and maintaining key client and supplier relationships desired.

• Excellent computer skills, knowledge of Microsoft Office tools & ability to learn new technology quickly.

• Prior experience in effectively handling multiple projects/demands.

• Ability to travel approximately 20%.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at .

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to

peopleanddevelopment@maritz.com

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Job Tags

Full time, Contract work, Part time,

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